While working as a Security Guard we should write the incident reports and send the reports to the supervisor or control room. Below are ready-to-use incident reports written in clear, professional English. You can copy–paste directly for duty files or logbooks.
1️⃣ Alarm Incident Report
Date: 28 January 2026
Time: 02:15 AM
Location: Telephone Room – Basement
Reported By: Security Guard
Report:
On 28 January 2026 at approximately 02:15 AM, while on routine patrol, I heard an alarm sounding from the telephone room in the basement area. I immediately checked the location and found no sign of fire, smoke, or unauthorized access. The alarm was identified as a common system siren that occasionally activates due to a technical issue.
I attempted to contact the emergency number provided at the site, but the call was not answered. After confirming that there was no threat to life or property, the alarm was monitored and later stopped automatically. The incident was reported to the supervisor for further follow-up.
Action Taken:
- Area inspected
- Emergency contact attempted
- Supervisor informed
Status: No threat found / Incident noted
2️⃣ Suspicious Person Report
Date: 27 January 2026
Time: 09:40 PM
Location: Main Entrance
Reported By: Security Guard
Report:
On 27 January 2026 at around 09:40 PM, a suspicious individual was observed loitering near the main entrance without a valid purpose. I approached the individual politely and requested identification.
The person failed to provide valid ID and could not explain the reason for being on the premises. He was advised to leave the area immediately. The individual complied without resistance. No further issue was observed.
Action Taken:
- Individual questioned
- Area secured
- Supervisor informed
Status: Resolved
3️⃣ Visitor Misconduct Report
Date: 26 January 2026
Time: 03:20 PM
Location: Reception Area
Reported By: Security Guard
Report:
On 26 January 2026 at approximately 03:20 PM, a visitor entered the premises and raised his voice at reception staff. I intervened immediately and requested the visitor to remain calm.
The visitor was informed about site rules and escorted to the waiting area. The situation was controlled without further disturbance. Management was informed of the incident.
Action Taken:
- Visitor calmed and guided
- Management informed
Status: Issue resolved
4️⃣ Lost & Found Report
Date: 25 January 2026
Time: 06:10 PM
Location: Parking Area
Reported By: Security Guard
Report:
On 25 January 2026 at approximately 06:10 PM, a wallet was found in the parking area during routine patrol. The wallet contained identification documents and cash.
The item was secured and handed over to the security supervisor. An entry was made in the lost and found register for record purposes.
Action Taken:
- Item secured
- Supervisor informed
- Logbook updated
Status: Handed over
5️⃣ Medical Emergency Report
Date: 24 January 2026
Time: 11:55 AM
Location: Office Floor – Level 2
Reported By: Security Guard
Report:
On 24 January 2026 at approximately 11:55 AM, an employee reported feeling dizzy and collapsed on Level 2. I immediately reached the location and provided first aid assistance.
The ambulance was called, and the supervisor was informed. The person was later transported to the hospital for medical treatment.
Action Taken:
- First aid provided
- Ambulance called
- Supervisor informed
Status: Person shifted to hospital
6️⃣ Unauthorized Parking Report
Date: 23 January 2026
Time: 08:30 AM
Location: Basement Parking
Reported By: Security Guard
Report:
On 23 January 2026 at approximately 08:30 AM, a vehicle was found parked in a restricted area without authorization. The vehicle number was recorded, and the owner was contacted through management.
The vehicle was removed from the restricted area without further issue.
Action Taken:
- Vehicle details recorded
- Management informed
Status: Resolved
✅ Greetings !
Security Guard Name: Suren Sk
Employee ID: 76545
Site Name: Enimiya Transport, Dubai
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